Medical Records Specialist

Lewiston, ME 04240

Posted: 11/04/2025 Employment Type: Contract Industry: Talent Skills Job Number: MG661304114 Pay Rate: $18 / hour

Job Description

Job Title: Medical Records Specialist
Location: Lewiston/Auburn Area
Job Type: Full Time
Department: Health Information Management (HIM)
Reports To: Practice Manager Job Summary:We are seeking a detail-oriented and organized Medical Records Specialist to join our healthcare team. The ideal candidate will be responsible for maintaining, organizing, and ensuring the accuracy, quality, and security of patients’ health records in accordance with legal, ethical, and regulatory standards. This role plays a crucial part in supporting clinical staff and improving patient care by ensuring timely and accurate access to medical documentation.Key Responsibilities:
  • Review, organize, and maintain medical records in both electronic and paper formats.
  • Ensure completeness, accuracy, and compliance of records with medical, legal, and regulatory standards (e.g., HIPAA).
  • Process requests for medical records from patients, providers, and external parties in accordance with established policies.
  • Assign appropriate medical codes for diagnoses and procedures, if required.
  • Conduct audits to verify record integrity and follow up on incomplete or missing documentation.
  • Support quality assurance initiatives and assist in compliance reporting.
  • Collaborate with healthcare providers and administrative staff to streamline record management processes.
  • Maintain strict confidentiality and security of all patient data.
Qualifications:Education:
  • High school diploma or equivalent required
  • Associate’s degree or certification in Health Information Technology (HIT) or related field preferred but not required
Experience:
  • 1+ year(s) of experience in medical records, health information management, or a related healthcare administrative role is preferred 
  • Experience with EHR systems (e.g., Epic, Cerner, Meditech) highly preferred
Skills:
  • Strong attention to detail and organizational skills
  • Excellent knowledge of medical terminology and privacy regulations (HIPAA)
  • Proficient in Microsoft Office and database management
  • Effective communication and problem-solving skills
  • Ability to manage multiple priorities in a fast-paced environment
Work Environment:
  • Primarily office-based with extensive use of computers and EHR systems
  • May require occasional lifting of files or storage boxes (up to 25 lbs)
  • Potential exposure to confidential and sensitive patient information
 

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Matthew Gravel

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About Lewiston, ME

Ready to kickstart your career in the vibrant and charming Lewiston, Maine area? Embrace the stunning landscapes and dynamic job market this region has to offer! Lewiston boasts a rich cultural scene with galleries like the Bates College Museum of Art, lively theaters like The Public Theatre, and outdoor enthusiasts can explore the beauty of Thorncrag Bird Sanctuary. Indulge in local cuisine from cozy cafes to seafood restaurants, and catch a game supporting the Lewiston Maineiacs hockey team at the Androscoggin Bank Colisee. With parks like Kennedy Park for relaxation, endless outdoor recreation opportunities, and a welcoming community spirit, Lewiston has something for everyone. Explore our job listings today and discover why a career in this enchanting region could be your next big move!