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Administrative Assistant

Bangor, ME 04401

Posted: 01/30/2025 Employment Type: Contract Industry: Talent Skills Job Number: LL538110114 Pay Rate: $18 / hour

Job Description

We're Hiring for an Administrative Assistant in Bangor, Maine

Do you thrive in the fast lane of office life? Can you juggle scanning, filing, typing, and event planning all while keeping a smile on your face? If you answered “yes” (and maybe even “heck yes!”), then YOU could be the next new Administrative Assistant Extraordinaire!
We’re looking for someone with the organizational skills of a superhero, the proofreading eye of an eagle, and the multitasking superpowers of a… well, a multitasker. If you can handle a printer like it’s your best friend and have mastered the art of scheduling meetings without breaking a sweat, you’re our person!
Your Mission, Should You Choose to Accept It:
  • Scan and File: Help us keep our digital world in check (and make the company look good doing it).
  • Maintain Workflow: Track documents and tasks like a pro—no paperwork will slip through your fingers.
  • Proofreading & Editorial: Review proposals, exhibits, and deliverables with the precision of a punctuation-loving ninja.
  • Salesforce Support: Maintain contact lists and assist with mailings (we’ll make sure you’re best friends with Salesforce).
  • Proposal Wizardry: Prepare proposals, forms, tabs, reports—printing, binding, shipping, and tracking like a seasoned professional.
  • Technical Team Ally: Assist our tech staff with client-related tasks and become the office go-to for all things client work.
  • Schedule Savant: Coordinate meetings for the Operations team using Outlook (we trust you to keep us on track!).
  • General Correspondence & Filing: Compose, type, and file routine emails and keep client files in tip-top shape on the network.
  • Mailing Master: Help prepare group mailings, making sure nothing gets lost in the mail!
  • Special Projects: Roll up your sleeves and tackle the projects that come your way.
  • Receptionist Backup: Cover the front desk when needed—hello, multitasking!
  • Client Billing: Type and process client billing with the efficiency of a machine.
  • Event Planning: Assist with office events (because who doesn't love a well-organized office party?).
What We’re Looking For:
  • A knack for detail—because we need someone who notices when the "i" is dotted and the "t" is crossed.
  • Proficiency and experience using MS Office including Outlook Mail, Word, Excel and Powerpoint, and all things administrative.
  • Strong writing and proofreading skills (we trust you to make us sound amazing).
  • A love for multitasking without getting overwhelmed (your superpower).
  • A sense of humor to survive the occasional printer malfunction and email misstep.
If you think you're our next superstar, please apply today! 
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About Bangor, ME

Ready to explore exciting job opportunities in the vibrant city of Bangor, Maine? Nestled in the heart of New England, Bangor offers a perfect blend of bustling city life and serene natural beauty. Known for its captivating coastline, picturesque Acadia National Park, and historical landmarks like the Bangor Museum and Center for History, this charming city has something for everyone. With a thriving arts scene, including the acclaimed Penobscot Theatre Company and diverse dining options featuring delicious Maine lobster and blueberry treats, Bangor is a place where career growth meets a unique cultural experience. Join us in discovering a world of possibilities in Bangor, ME!